Employee Permits

Faculty/staff permit renewal for employees who are paid 12 months of the year (AN employees) will begin on June 1, 2017 at https://permits.police.msu.edu 

Academic Year Employees (AY employees) may only be payroll deducted for the months September through April. For AY employees, we offer 2 options for a parking permit. You may select an Academic Year (AY) Permit which will be valid August 15, 2017 through May 15, 2018. This permit can be payroll deducted $47.81/month, September through April and is available online or in the Parking Office starting August 1, 2017 at https://permits.police.msu.edu.  If you go to the MSU Parking Office to purchase your permit, you must take your MSU ID card and current vehicle registration with you.  If you need to be on campus periodically in the summer, then you will need to come into the Parking Office to purchase additional parking privileges for the period of time needed and pay up front for them. During Summer Semester 2017, complimentary parking is also available in Lots 83, 89, and 91.

Or, Academic Year (AY) employees may choose a full 12 month permit, which is valid July 1, 2017, through June 30, 2018. Since this permit is valid for 12 months, but we can only process payroll deductions for 8 months of the year, the value of the permit ($510) will be pro-rated and divided equally by the number of payroll deduction periods remaining.  The deducted amount will be $42.50 per month (September 2017-May 2018).  It typically takes around 7 days for the permit to arrive in the US mail.  They are available online at https://permits.police.msu.edu or at the Parking Office now.

You may not register motorcycles online.  You must go into the Parking Office to purchase a motorcycle permit. 

All permits must be properly affixed to your front windshield (lower left, driver’s side, inside vehicle) before they are considered valid, so please allow for mail time.  The person to whom the privileges are granted is the only person who may park under the privileges, otherwise the privileges are invalid.  All permits/privileges and gate access privileges the MSU Spartan ID affords the employee remain the property of MSU, are assigned to individuals, and are non-transferable. Unauthorized transfer or use of a permit and/or gate access privileges will result in their/its confiscation, and termination of the privilege(s) for at least the balance of the registration period.  Parking violations may also be issued for unauthorized use of the permit and/or gate access privileges.

An employee may opt to purchase a single vehicle permit, a repositionable permit valid for two vehicles, a commuter permit, a commuter plus permit, or a car pool permit.  All of which are described below.

Single Vehicle Permit: This permit allows you to park your registered vehicle in any employee parking space on campus.  Access privileges to gated employee lots are enabled on your Spartan ID card.  If you are a regular employee, then CATA bus privileges are also enabled on your Spartan ID card.  The cost for this permit is $510 for July 1, 2017 through June 30, 2018.  If you choose to pay using payroll deduction and are eligible for payroll deduction then you will be payroll deducted $42.50 per month.  If you leave the University or no longer need the permit, then you must remove it from your windshield and return it to the MSU Parking Office so that we can issue you a refund (if you paid in full up front for a full year or full academic year) or stop collection and payroll deduction of it (if you chose to pay using a pay plan monthly).  You may opt to purchase more than one single vehicle permit.  If you do so, then the cost will be $42.50 per month per permit.  You may pay for your employee permit using payroll deduction (if you qualify), cash, American Express, Discover, MC, VISA, or a check or money order payable to MSU.

Repositionable Permit: This permit allows you to park one vehicle on campus at a time in any employee parking space on campus.  Access privileges to gated employee lots are enabled on your Spartan ID card.  If you are a regular employee, then CATA bus privileges are also enabled on your Spartan ID card.  You will be able to move this permit back and forth between the two vehicles that you have registered with the MSU Parking Office but only one may be on campus at one time.  The cost of a repositionable permit is $570 for July 1, 2017 through June 30, 2018.  If you choose to add a third vehicle so that you can park one of the three on campus at a time, then the permit will cost an extra $5 per month or $60 for the year.  You may pay for your repositionable permit using payroll deduction (if you qualify), cash, American Express, Discover, MC, VISA, or a check or money order payable to MSU.

“Employee 89” Permit:  This permit is valid in lot 89 August 15, 2017 through May 15, 2018.  During Summer Semester and over Spring Break you may park in lots 91, 89, or 83 complimentary.  CATA bus service is available from the commuter lot to the Shaw parking ramp (Ramp 1) during Fall and Spring Semesters.  The CATA commuter route transfers from Ramp 1 to other parts of campus.  If you are a regular employee, then CATA bus privileges for campus routes are enabled on your Spartan ID card.  The employee 89 permit will cost $104.  You may opt to pay using payroll deduction (deducted from pays of September through April at $13 per month).  Or you may opt to pay up front for the permit in full using cash, credit card, or a check or money order payable to MSU.  Employee 89 permits are only sold August 1st through April 30th.  If you need to park closer to your work place on a particular day, then visitor permits are available for you to purchase from the MSU Parking Office.  Or you may opt to park at a meter and pay the meter fee, in the pay lots and pay in cash upon exiting, or at pay by plate spaces and pay at the pay kiosks or by using spoton.msu.edu.

Carpool Permit:  Information about carpool permit programs can be found at http://police.msu.edu/management-services-bureau/parking-office/carpools/

Driving a different vehicle?  If the vehicle which is currently registered with the Parking Office is being repaired and you will be driving a different one, then you may come into the Parking Office for a temporary permit.  If you will need to drive the temporary vehicle for longer than 3 or 4 days, then you must provide proof from the Body Shop or Mechanic (on letterhead) stating for how long that they will have your registered vehicle in for repair in order to get a loaner permit for a longer period of time.  You must bring in the current vehicle registration for the loaner or rental vehicle and your MSU ID card when you come in to get your temporary permit.

Employees with current permits may also request calendar permission one day only out of each calendar month.  Calendar permission is obtained by calling the MSU Parking Office at 517-355-8440 ext. 0 immediately upon arriving to work and providing the phone operator with your name and the plate number that you need calendar permission for.  Calendar permission is granted for whichever parking privileges you have purchased.  Please note that we cannot honor calendar permission in pay lots 62West or  79.  If you have a leased space, you must provide the phone operator with your leased space number when you call in for calendar permission, in addition to your name and the plate number that you need the calendar permission for.

Replacing a vehicle? If you have a single, commuter, commuter plus or carpool permit and will no longer be parking on campus with a vehicle currently registered with our department and want to replace it with a different vehicle, you MUST RETURN the permit* to the MSU Parking Office and obtain a new one for the replacement vehicle. When returning the permit, you must also present your MSU ID and the current, state-issued registration for the replacement vehicle. There is a $2 fee for the replacement permit. This transaction cannot be done online. If you have a repositionable permit* and will no longer be parking on campus with a vehicle currently registered with our department and want to replace it with a different vehicle, you MUST update the MSU Parking Office. You may either call us with the current state-issued registration information of the replacement vehicle (e.g. registered owner, license plate, make, color, year), or drop by our office and present your MSU ID and the current, state-issued vehicle registration of the replacement vehicle.

*Removing a permit or use of a repositionable permit remains the responsibility of the person to whom the permit is issued; Michigan State University assumes no liability for damage or injury associated with removal of a permit or use of a repositionable permit.

Having your windshield replaced? You must remove your permit from your old windshield and bring in the pieces of it to the MSU Parking office in order to obtain a replacement permit.  There is a $2 fee for the replacement permit.  If you have a repositionable permit, remember to remove it from your windshield before it is replaced and then place it on your new windshield.

Changing from a single permit to a repositionable permit?  You MUST do this in person at the MSU Parking Office.  This cannot be done online.  You must remove your current permit and take it into the Parking Office (even if it comes off in pieces).  There is a $2 replacement fee for the new permit.

Other Important Details:

Whenever you go into the MSU Parking Office (to change vehicles, change permits, buy a new permit, etc…), you must take in your MSU ID card and current vehicle registration.  If you are a new employee or have a new appointment and are purchasing a new permit, then you must also take a letter on letterhead from the Department Administrator with you.  This letter must state your employment status, job title, and start/end dates.  Please notify us if you are paid on an academic year pay (8 pays per year rather than 12).

If you will be on leave, or are no longer employed by MSU, then you MUST  remove your permit from your windshield and return it to the MSU Parking Office so that we can issue you a refund (if you paid in full up front for a full year or full academic year) or stop collection and payroll deduction of it (if you chose to pay using a pay plan monthly). 

Permits are not valid until they are properly affixed to your windshield so please allow for processing and mail time and order your permit early.

Please note that employee permits are not valid for special events.